Some things to think about before you start your fundraising.
Small raffles held as part of a larger event are fine as long as the following guidelines are followed:
- Tickets can only be sold at the event.
- No more than £250 should be spent on the prizes, but this shouldn't be a problem as you should aim to have most of your prizes donated.
- No cash prizes are permitted.
- The proceeds must only go to the Charity.
Public lotteries and large raffles must be registered with the Local Authority. For more guidance contact your Local Authority or the Gaming Board for Great Britain on 0121 230 6720 or email: firstname.lastname@example.org
You will need a licence from your local authority for any of the following activities (state the event is "in aid of Weston Park Hospital Cancer Charity, Registered Charity No. 1039885)
- Music and dancing
- Sale of alcohol
- Extended hours
- Provision of food or drink
- Copyright and royalties for drama or film shows
- Collecting money or selling goods in a public place.
Remember the Health and Safety at Work Act 1974 applies to volunteers as well as to paid workers. You will need too consider whether and how your event could be harmful to organisers, guests, volunteers and the public - and think how you can minimise any risk.
- Contact us for a Risk Assessment Form
- Ensure all equipment has been tested and is safe to use, is in good repair and is operated only by people who are competent to use it.
- Ensure you have adequate First Aid and emergency measures. Do you need a qualifies First Aider? Do you need to notify the Police or Fire Brigade?
- It is the legal responsibility of anyone selling or processing food to do so safely and hygienically. For further information contact the Food Standards Agency on 020 276 8829.
- Ensure children are adequately supervised and don't allow children under 16 years of age to collect money from the public without an adult.
- Dispose of any rubbish or waste material safely.
Try and visit to explore the facilities before you commit to a venue and check the following:
- Fire regulations.
- Is it safe and clean?
- Are parking facilities located near to the venue? Is there a charge? How many spaces?
- Are there enough toilets for the expected numbers?
- Is the venue accessible by public transport? Is there disabled access? Is there access for deliveries?
- Are there tables and chairs available?
- Are there reception areas?
- What is the cost of hire?
- Is it suitable for people of all ages/the audience you are inviting?
- Check the insurance.